Conference Room Systems
Conference Room Systems in Plano, TX
Microsoft Teams Rooms, Zoom Rooms, and huddle spaces that start the scheduled call from the table.
- Microsoft Teams & Zoom Rooms
- 4K presentation displays
- Wireless presentation
- Touch-panel room control
Before the proposal
What decides your project
The four inputs that size the work, then what a proposal includes and what you supply.
Native Teams, Zoom, or BYOD?
Choose native Microsoft Teams Rooms, native Zoom Rooms, or BYOD table equipment driven from a laptop running either app.
Huddle room or boardroom?
A standard huddle or medium room is typically three to five days on site; a boardroom with lighting, shades, acoustic treatment, and custom table can take one to two weeks.
Who books and operates rooms?
Facilities leads choose scheduling integration and simple one-touch operation so staff do not need AV training.
What does remote monitoring cover?
The controller stays watched from Plano, software updates are managed, and most faults are handled remotely.
Scope ledger
Confirmed in writing before equipment is ordered.
- Included in the proposal
- On-site visit and proposal sized to room type and platform
- Camera, microphone, display, control, and scheduling installation
- Teams Rooms, Zoom Rooms, or BYOD configuration and testing
- Evening scheduling where available; controller monitoring after handover
You or facilities provide
- Room dimensions, furniture, and acoustic constraints
- Platform standard and calendar system choice
- Network access for room controllers and displays
Local team
Digitalholics LLC
8105 Rasor Boulevard, Suite 211, Plano, TX 75024
Service areas
- Frisco,
- Plano,
- McKinney,
- Allen,
- Prosper,
- Dallas,
- Southlake,
- Westlake,
- Flower Mound
Conference Room Systems
The first decision is which platform the room lives on. A native Microsoft Teams Room, a native Zoom Room, or a BYOD (bring your own device) space that accepts both from a laptop.
We size the display to the table length. The camera has to see every seat. Those pieces join the Microsoft Teams or Zoom account your company already pays for. The next scheduled meeting is already on the table panel when people sit down.
Remote participants hear the table through beamforming microphones, which aim themselves at whoever is speaking. Cameras frame the seats automatically. Lighting and motorized shades, when specified, drop to a presentation scene from the same panel. After handover we monitor the room from Plano so firmware and most faults are handled before the next call.
How we approach the work
The next scheduled meeting is already on the table.
The Craft
One standard, repeated room to room
Huddle room, presentation room, boardroom — three tiers of the same design language. A scheduled meeting joins from the table with one press, and every room behaves identically because they were built from one standard.
Packages
Three room tiers
Three room tiers. Most offices standardize on the first and add the second for client-facing floors.
Essential Meeting Room
For existing small and medium rooms that need a reliable Teams or Zoom start.
- Microsoft Teams or Zoom Rooms certified system
- 55 or 65 inch 4K display with wireless presentation
- All-in-one video bar with an auto-framing camera
- Table touch panel and phone-app control
- Professional installation and staff training
- First-year maintenance
Premium Executive Experience
For executive boardrooms and client-facing rooms where picture, sound, and lighting have to hold up.
- 75 or 85 inch 4K display
- Architectural speakers, measured and calibrated
- Camera system with speaker tracking
- Automated lighting and motorized shade control
- Table power and technology integration
- Three-year priority support with remote monitoring
Ultimate Corporate Command Center
For flagship rooms that need a video wall, multiple cameras, and a dedicated network path.
- Video wall or projection with a motorized screen
- Multi-camera setup with switching
- Lighting, climate, and motorized shade control from the same panel
- Acoustic treatment and reference-calibrated audio
- Dedicated network path with failover
- Priority support with remote monitoring
Industries
From huddle room to boardroom
Eight rooms should not have eight start sequences — the standard covers huddle to boardroom.
Multi-room corporate offices
A headquarters with eight rooms should not have eight different start sequences. We write one room standard (huddle, medium, boardroom) and repeat it so every panel, camera, and share method behaves the same. Your IT team supports one design. New hires learn it once.
Executive boardrooms
Client-facing rooms need a larger display, a camera that tracks the speaker, and lighting plus motorized shades that drop for a presentation. We often join the room to an existing Control4, Crestron, or AMX system so the boardroom matches the rest of the floor.
Huddle and small meeting spaces
Small rooms do not need a full boardroom rack. An all-in-one video bar (camera, microphones, and speakers in one bar) plus a 55 or 65 inch 4K display and wireless share is enough. These rooms join the same Teams or Zoom account as the large rooms.
Tenant build-outs and retrofits
In a finished office we work around existing furniture, glass, and after-hours schedules. In a tenant build-out we coordinate conduit, table power, and display mounts with the general contractor before drywall. The equipment list is similar. The rough-in is what changes.
Our Process
One standard, then repeat it
Room standard first, then repeat it: consultation, proposal, after-hours install, calibration, monitoring.
Complimentary phone consultation
We start on a call: how many rooms go on a standard, Microsoft Teams or Zoom or both, how many people sit at each table, and whether this is a retrofit or a tenant build-out. No charge, no obligation. If it is a fit, we book the room visit.
Room walk
We walk each room you want on a standard. We confirm Microsoft Teams, Zoom, or both, how many people sit at the table, and whether this is a retrofit or a tenant build-out. You leave with a written scope.
Room standard and proposal
Designers size the display and pick a camera that can see every seat. They write a room standard you can copy from huddle to boardroom. The proposal lists equipment, network needs, and acoustic treatment. No work starts until you approve it.
After-hours installation
Our in-house technicians mount the display, camera, microphones, and table touch panel, then dress a labeled rack. We schedule evenings or weekends so meetings keep running. Cabling is certified and documented for your IT team.
Calibration and handover
Technicians who hold THX professional certification set microphone levels and camera framing so people on the call hear and see the table clearly. Then we train your staff on the panel and leave a one-page start guide.
Remote monitoring and support
Rooms stay on our remote monitor for firmware and faults. Most issues are fixed from Plano before the next meeting. On-site help is the same DFW team at (469) 666-0747, Mon–Fri 9:00 AM – 6:00 PM · Sat 10:00 AM – 1:00 PM.
Authorized Dealer
Brands we install & support
Displays and conferencing hardware from manufacturers with certified Teams and Zoom rooms.
The Work
What the finished work looks like
Select any photo to enlarge
Huddle rooms share the account, not the complexity.
Meeting rooms repeat one standard across the floor.
The desk is where the work happens — networked like it.
Room vignettes keep controls at the door.
Presentation scenes drop the shades from the same panel.
Farmhouse plans book the same way glass rooms do.
Long tables need a camera that sees every seat.
Standards copy from room to room, floor to floor.
Keypad finishes match the door hardware.
The room panel is the only interface most people ever see.
Common Questions
Questions about conference room systems
01How much does a conference room system cost?
Cost depends on room size, huddle vs boardroom, and whether we deploy a native Microsoft Teams Room, a Zoom Room, or a BYOD (bring your own device) design. After a complimentary consultation we send a line-item proposal for those rooms. A video bar and a multi-camera boardroom are different projects.
02Do you support both Zoom and Microsoft Teams?
Yes. We deploy native Microsoft Teams Rooms, native Zoom Rooms, or a BYOD (bring your own device) room that uses the table camera and microphones from a laptop running either app. The right choice depends on which platform your company already pays for. We do not lock you into one we prefer.
03How long does conference room installation take?
A standard huddle or medium room is typically three to five days on site. A boardroom with lighting, shades, acoustic treatment, and a custom table can take one to two weeks. We schedule evenings and weekends when meetings have to keep running, and those dates go in the proposal before work starts.
04What happens if something stops working during an important meeting?
Call (469) 666-0747. We diagnose most rooms remotely from Plano and often restore the call before an on-site visit. If the room needs hands on it, the same DFW team that installed it comes out. Rooms on our monitor often surface a fault before the next meeting starts.
05Can you standardize rooms across our whole office?
Yes. We write one room standard for huddle, medium, and boardroom, then repeat the same panel, camera, and share method so every room behaves the same. Training happens once. Your IT team supports one design. Additional floors or offices copy that standard instead of starting over.
06Can you integrate conference rooms with our existing automation?
Yes. We are a Control4 Certified Dealer, and we also work with Crestron and AMX systems already in the building. Conference rooms can join that system for lighting and shades, or we specify a dedicated room controller if that is cleaner. The consult is where we decide which path fits.
Complimentary Consultation
Start with a complimentary consultation
It starts with a phone call — what the space is, how you use it, and what you want it to do. If it is a fit we book the walkthrough, then send a written, line-item proposal. You approve the scope before anyone books a crew.
- A complimentary phone consultation. No obligation.
- A written plan before anyone talks price.
- We aim to respond within one business day.
No charge, no obligation · We aim to respond within one business day